DATE: February 6, 2023
SUBJECT: Motor Vehicle Fleet Management
- PURPOSE. This Directive establishes policy and sets forth responsibilities for the efficient management and control of the Department of the Treasury’s (Treasury) owned or leased motor vehicles. Further detail is provided in Treasury Directive Publication (TD P) 74-01.
- SCOPE. This Directive applies to all Bureaus, including the Offices of Inspector General, within the Department. The provisions of this Directive shall not be construed to interfere with or impede the authorities or independence of the Department’s Inspectors General.
- Bureaus will each have a policy with clearly defined vehicle utilization criteria, and motor vehicles shall be obtained and utilized only to the extent required for the efficient and effective transaction of official business, including law enforcement (LE) operations. To ensure decisions to acquire and retain vehicles are based on a validated need, the Department must conduct a Vehicle Allocation Methodology (VAM) assessment for every fleet vehicle at least every five years (FMR 102-34.50 and GSA Bulletin FMR B- 43), and a VAM assessment shall be conducted whenever there is a mission/scope change or new federal fleet requirement (e.g. zero-emission vehicles).
- Bureaus must establish and annually update strategies for transitioning bureau fleets to zero-emission vehicles in order to meet or, if feasible, exceed federal zero-emission fleet goals. These strategies must include target numbers of fleet vehicles projected annually for transition to zero-emission vehicles. Bureaus shall convert agency-owned vehicles to GSA’s leasing program, where appropriate, to more efficiently accelerate zero-emission vehicle acquisition and deployment. (M-22-06)
- A vehicle that does not meet the low greenhouse gas emission requirements established by the U.S. Environmental Protection Agency (EPA) and therefore does not comply with the Energy Independence and Security Act (EISA) § 141 standards may be purchased or leased only if a “functional waiver” is approved by the Assistant Secretary for Management (ASM). All waiver requests must be signed by the respective Bureau Head or, if designated, the Deputy Bureau Head.
- The GSA Fleet Leasing program shall be used to acquire vehicles unless it is determined that a GSA vehicle is not available for assignment or a short-term lease from GSA, and the Bureau Head certifies in writing that a commercial lease vehicle is essential to the mission.
- Bureaus may establish, individually or jointly, an LE motor pool and/or a non-LE motor pool to maximize fleet utilization efficiency. Establishment and maintenance of any motor pool must be coordinated with the Office of the Deputy Assistant Secretary (DAS) for Treasury Operations.
- A fleet management information system (FMIS) shall be utilized for obtaining and analyzing the data and information necessary to achieve Department goals. (FMR §102- 34)
- A motor vehicle that is seized during the performance of LE duties and subsequently forfeited, may not be incorporated into a Bureau general fleet for official use without prior approval from the ASM.
- When required by a State motor vehicle administration, Bureaus shall comply with all federally mandated vehicle emission inspection programs. (FMR §102-34.280).
- All Treasury vehicle license plates shall be acquired, assigned, controlled, and disposed of in accordance with Federal regulations and the requirements delineated in TD P 74-01.
- Each Bureau and its employees shall comply with all laws and regulations and Department policies concerning the use of government motor vehicles, to include government-wide policies on motor vehicle issues (such as seat belt use, smoking, cellular phone usage, and prohibition against texting while driving). All allegations of vehicle misuse shall be referred to the appropriate Bureau/Office, to OIG, or to TIGTA and investigated promptly.
- Each Bureau shall develop and implement a defensive driver-training program. Specific requirements are delineated in TD P 74-01.
- No government vehicles shall be parked overnight at any public transportation parking facility (e.g., airport, subway, or train stations), unless the vehicle, while parked, is being used as a platform for the performance of mission essential official work (e.g., surveillance).
- The Assistant Secretary for Management (ASM) has Department-wide responsibility for the oversight and monitoring of the motor vehicle fleet management program.
- The Heads of Bureaus and the Inspectors General have responsibility for oversight and monitoring of their respective organizations’ motor vehicle fleet management program. Moreover, these organizations should appoint/designate a Bureau Fleet Manager and assign a Unit Vehicle Coordinator for each organizational unit with assigned vehicles.
- The DAS for Treasury Operations has responsibility for oversight and monitoring of the Departmental Offices vehicle fleet management program and Treasury-wide compliance with applicable laws, regulations, and this Directive.
- The Department’s Fleet Manager within the Office of the DAS for Treasury Operations is responsible for monitoring and assisting Bureaus to ensure Treasury-wide compliance with applicable laws, regulations, and this Directive; establishing/coordinating the Fleet Management Plan process and the Fleet Management Information System (FMIS); and all fleet-related reporting requirements.
- The Bureau Fleet Managers are responsible for maintaining systems for the effective control and accountability of all motor vehicle fleet assets; issuing guidelines to Unit Vehicle Coordinators; and monitoring vehicles in the GSA FedFMS for commercial-leased or agency-owned vehicles and GSA Fleet Drive-thru for GSA-leased vehicles.
- Unit Vehicle Coordinators are responsible for the management of vehicles assigned to the organizational unit to include ensuring vehicle operator training, preventive maintenance, and vehicle records are kept up to date.
- Vehicle Operators are responsible for safely operating and safeguarding the vehicle along with the fleet credit card and license plate; obeying all federal, state, and commonwealth laws; and complying with all training requirements to operate and maintain the vehicles.
- 31 USC 1343, “Buying and leasing passenger motor vehicles and aircraft”
- 31 USC1344, “Passenger Carrier Use”
- Energy Policy Act of 1992, 42 USC Chapter 134, Subchapter I, "Energy Policy - Alternative Fuels - General"
- Energy Policy Act of 2005, Section 701, Public Law 109-58
- Energy Independence and Security Act of 2007, Sections 141 & 142, Public Law 110-140
- 40 USC 491 Chapter 5, Subchapter 6 “Motor Vehicle Pools and Transportation Systems”
- 40 USC Chapter 175, “Federal Motor Vehicle Expenditure Control”
- 41 CFR Chapter 102, “Federal Management Regulation (FMR)”, Part 102-34 (including GSA Bulletin FMR updates)
- EO 13834 “Efficient Federal Operations”
- EO 14057 “Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability”
- Memorandum for the Heads of Executive Departments and Agencies on EO 14057 (M- 22-06)
- EXCEPTIONS. This Directive does not apply to use of a passenger carrier used in conformity with the Federal Travel Regulation for official travel to perform temporary duty outside the employee’s commuting area and away from a designated or regular place of employment (41 CFR Part 301). It is for the internal management of the Treasury Department and does not create any right or benefit, substantive or procedural, enforceable by an employee or any other party against the Department.
- CANCELLATION. Treasury Directive 74-01, “Motor Vehicle Fleet Management,” dated March 5, 2014, is superseded.
- OFFICE OF PRIMARY INTEREST. Office of the Assistant Secretary for Management, Office of the Deputy Assistant Secretary for Treasury Operations.
Anna Canfield Roth
Acting Assistant Secretary for Management