TREASURY DIRECTIVE 80-05

DATE: January 31, 2018

SUBJECT: Department of the Treasury Records Management

  1. PURPOSE. This Directive establishes policies and assigns responsibilities for managing and maintaining records management programs within the Department of the Treasury (Department).
  2. SCOPE. This Directive applies to all bureaus, offices, and organizations in the Department, including the Offices of Inspectors General within the Department. The provisions of this Directive shall not be construed to interfere with or impede the authorities or independence of the Treasury Inspector General, the Treasury Inspector General for Tax Administration, or the Special Inspector General for the Troubled Asset Relief Program. This policy applies to all Treasury employees, officials, detailees, interns, and contractor employees.
  3. BACKGROUND. The Federal Records Act (44 U.S.C. 3101 et. seq.) and related regulations (36 CFR Part 1222) require each federal agency to make and preserve records necessary to document the agency’s policies, decisions, procedures, and essential transactions, as well as protect the legal and financial rights of the U.S. Government. Each federal agency must also maintain an active, continuing program to manage its records efficiently and provide effective controls over the creation, maintenance, and use of records in conducting current business.
  4. POLICY. It is the policy of the Department that bureaus shall establish records management programs and ensure that such programs are effectively and efficiently managed in compliance with federal laws, regulations, and policies (including, but not limited to, Office of Management and Budget (OMB), National Archives and Records Administration (NARA), and Department records management requirements).
    1. This Directive also authorizes the release of Treasury Directive Publication (TD P) 80-05, Records Management, which provides additional guidance and direction to all bureaus, offices, and organizations for managing and maintaining their records management programs.
  5. RESPONSIBILITITES.
    1. The Assistant Secretary for Management is Treasury’s Senior Agency Official (SAO) for Records Management and has overarching responsibility for the Department’s records management program.
    2. The Deputy Assistant Secretary for Privacy, Transparency, and Records (DASPTR) reports to the SAO and is responsible for leadership, planning, policy, and general oversight of the Department’s records management program.
    3. The Department’s Agency Records Officer within the Office of Privacy, Transparency, and Records is responsible for managing and coordinating the Department’s records management program, serving as the Department’s liaison to NARA, and providing leadership and guidance to bureau records management officers and records liaisons.
    4. The Department’s Chief Information Officer is responsible for ensuring that records management requirements are fully incorporated into the information technology policy management framework and included in information technology strategy and systems.
    5. The Heads of Bureaus and the Offices of Inspectors General are responsible for implementing, managing, and maintaining a records management program for their respective organizations and ensuring their compliance with the policies described in this Directive.
  6. CANCELLATION. Treasury Directive 80-05, Records and Information Management Program, dated June 26, 2002, is superseded.
  7. AUTHORITIES.
    1. Federal Records Act, 44 U.S.C. Chapter 31 (revised 2014)
    2. 36 CFR Part 1222, Creation and Maintenance of Federal Records
  8. REFERENCES.
    1. Treasury Directive Publication 80-05, Records Management
    2. NARA Records Management Guidance and Regulations, available at https://www.archives.gov/records-mgmt/policy/guidance-regulations
  9. OFFICE OF PRIMARY INTEREST. Office of the Assistant Secretary for Management, Office of the Deputy Assistant Secretary for Privacy, Transparency, and Records.

 

/S/
Kody H. Kinsley
Assistant Secretary for
Management