Pre-Award Requirements

TREASURY NOW ACCEPTING SUBMISSIONS (as of 5/10/2021)

Please note that eligible state, local, territorial, and Tribal governments may now request their allocation of Coronavirus State and Local Fiscal Recovery Funds through the Treasury Submission Portal.

 

The following information was previously posted on April 15, 2021. The new Treasury Submission Portal referenced above reflects the full set of steps needed for eligible program recipients to request their allocation of Coronavirus State and Local Fiscal Recovery Funds.

PRE-AWARD REQUIREMENTS (AS OF 4/15/2021)

Prior to the formal launch of the Coronavirus State and Local Fiscal Recovery Funds, those entities that are eligible to receive a direct payment of funds from Treasury under the program should prepare certain information as outlined below. By undertaking these preparatory steps, eligible entities will be better positioned to receive payments from Treasury in a more timely manner after the program is launched. Direct payment from Treasury will be made to:

  • States (defined to include the District of Columbia)
  • Territories
  • Tribal governments
  • Counties
  • Metropolitan cities

All federal financial assistance recipients must have a Unique Entity Identifier (UEI) number and an active registration with the System of Award Management (SAM) database at SAM.gov. As a result, all eligible entities receiving direct payment from Treasury under the State and Local Fiscal Recovery Funds will need a UEI and an active SAM registration to receive payment. The UEI and SAM registration process may take several business days to complete. Therefore, Treasury recommends that eligible entities begin those registration processes if they have not already completed them.

 

As soon as possible, these governments should take the steps below.

  1. Ensure the entity has a valid UEI number. On April 4, 2022, the unique entity identifier used across the federal government changed from the DUNS number to the Unique Entity ID. The Unique Entity Identifier (UEI) is a 12-character alphanumeric ID assigned to an entity by SAM.gov. Entity registration, searching, and data entry in SAM.gov now require use of the new Unique Entity ID.
    • Registering for a UEI number is free of charge.
    • New entities can get their Unique Entity ID at SAM.gov by visiting SAM.gov or call the Federal Service Desk at 866-606-8220.
  2. Ensure the entity has an active SAM registration. SAM is the official government-wide database to register with in order to do business with the U.S. government. All Federal financial assistance recipients must register on SAM.gov and renew their SAM registration annually to maintain an active status to be eligible to receive Federal financial assistance. There is no charge to register or maintain your entity SAM registration.
    • If an entity does not have an active SAM registration, please visit, SAM.gov to begin the entity registration or renewal process. Please note that SAM registration can take up to three weeks; delay in registering in SAM could impact timely payment of funds.
    • Click here for a quick overview for SAM registration
  3. Gather the entity’s payment information, including:
    • Entity Identification Number (EIN), name, and contact information
    • Name and title of an authorized representative of the entity
    • Financial institution information (e.g., routing and account number, financial institution name and contact information)

 

Eligible non-entitlement units of local government will receive a distribution of funds from their respective state government. “Non-entitlement units of local government” are generally local governments with populations of less than 50,000. For these non-entitlement units of local government, Treasury will allocate and pay funds to state governments, and the state will distribute funds to non-entitlement units of local government in proportion to population.

Non-entitlement units must have an updated SAM.gov registration that includes the Unique Entity ID (UEI) to meet reporting requirements under the program. NEUs that do not have a UEI should refer to the Guide to Getting a Unique Entity ID or call the Federal Service Desk at 866-606-8220 to begin the registration process. For reporting purposes, NEUs can create the UEI without having to complete a full entity registration. NEUs can separately work to complete the full SAM.gov registration as soon as they can. For a step by step walk through of how to obtain a UEI, please visit the GSA video guide here: Get a Unique Entity ID - YouTube.